The Smartest Way to Collect Fees
TrackFee is an intelligent fee collection automation tool designed for educational institutions, NGOs, gyms, and event organizers. We replace manual follow-ups with smart technology.
What We Do
- Send automatic payment reminders via WhatsApp, SMS & Email
- Generate custom payment links for seamless online collection
- Track payments in real-time with detailed analytics
Why It Matters
- Reduce manual workload by 80% with full automation
- Improve cash flow with faster payment collections
- Eliminate human errors in fee tracking and reconciliation
Why Manual Collection Fails
Traditional fee collection is time-consuming, error-prone, and stressful for everyone involved.
Time Wasted
Hours spent every month making phone calls, sending emails, and following up with defaulters manually.
Human Errors
Mistakes in manual tracking lead to incorrect records, missed payments, and reconciliation headaches.
Cash Flow Issues
Late payments and missed collections create unpredictable cash flow affecting operations and planning.
Everything You Need
Powerful automation tools designed to make fee collection effortless and stress-free.
Powered by Artificial Intelligence
TrackFee's AI engine works 24/7 to optimize your fee collection and maximize payment rates.
Smart Timing
AI learns when your members are most likely to pay and automatically sends reminders at optimal times to maximize collection rates.
Predictive Analytics
Machine learning analyzes payment patterns to forecast cash flow, identify defaulter risks, and provide actionable insights.
Auto-Optimization
Intelligent AI continuously improves reminder strategies, payment link performance, and collection efficiency without any manual effort.
Built for Every Institution
Whether you run a school, college, coaching center, or NGO, TrackFee adapts to your needs.
Schools
Manage tuition fees, transport fees, and activity charges for K-12 schools with parent-friendly reminders.
Learn MoreColleges
Handle semester fees, hostel charges, and exam fees for large student populations efficiently.
Learn MoreCoaching Institutes
Automate course fees, batch payments, and test fees for competitive exam coaching centers.
Learn MoreNGOs & Charities
Collect recurring donations and membership fees with automated thank-you messages.
Learn MorePre-Schools
Manage monthly fees, activity charges, and daycare payments for preschools and nurseries.
Learn MoreEvent Organizers
Sell tickets, manage registrations, and generate QR codes for conferences and events.
Learn MoreHow TrackFee Works
Get started in 5 minutes and automate your fee collection forever.
Add Members
Import your students, members, or clients using Excel upload or add them manually one by one.
Set Fee Structure
Define monthly, quarterly, or annual fees with custom amounts and due dates for each group.
Configure Reminders
Choose when to send reminders (before due, on due, after due) via WhatsApp, Email, or SMS.
Automate Payments
Generate custom payment links that credit money directly to your bank account or payment gateway.
Track & Analyze
Monitor collections in real-time with detailed reports, outstanding amounts, and payment history.
Ready to Transform Your Fee Collection?
Fill out the form and our team will reach out to schedule a personalized demo. See how TrackFee can automate your fee collection and save you hours every week.
Request a Demo
Get a personalized walkthrough of TrackFee
Loved by Institutions
See what our customers say about TrackFee and how it transformed their fee collection.
"TrackFee reduced our manual work by 80%. We now collect fees 3x faster with automated WhatsApp reminders. Highly recommended!"
"The best investment we made this year. Our parents love the payment links, and we love the automatic reports. No more Excel nightmares!"
"Event ticketing with QR codes is a game changer. We sold 500 tickets in one day and managed entry seamlessly. Thank you TrackFee!"
Ready to Automate Your Fee Collection?
Join 1000+ institutions who have already eliminated manual followups and improved their cash flow.